How To Make Your Office To The Future Workplace?

1. Is your workplace ready for tomorrow?

Based on Microsoft’s 2021 Work Trend Index, there’s 66% of business leaders are thinking of redesigning physical spaces to fit hybrid environments. 

There are new ways of working are demanding new ways of thinking about the most productive workplace. While the physical office is here to stay, teams increasingly rely on dynamic and flexible environments that support an effortless transition to hybrid working—where collaboration can thrive both on-site and remotely. The challenge is to design a workplace that evolves with the way your teams meet up, socialise, and collaborate, and adapts to how they will work in the future.

As we researched that the average business worker uses 9.4 different applications for daily work, the meeting rooms are empty 50% of the time and 40% of workers waste up to 30 minutes a day searching for space to collaborate.

2. Challenges of the future workplace

With the development of science and technology, we have several challenges of the future workplace:

• Lacking clear visibility of workplace utilisation when making decisions and investments
• Having trouble with finding and/or booking a meeting room or a space for collaboration
• Relocating office desks due to alternating capacity at the workplace
• Wasting time on searching for a space to collaborate
• Experiencing frictions when collaborating with colleagues remotely
• Having difficulties with locating or guiding a colleague/visitor when arriving at the office
• Having difficulties with attracting your workforce to the workplace
• Showing up at your booked meeting room and finding it occupied
• Spending a lot of time looking for a free desk when showing up at the workplace
• Having occupied meeting rooms with no employees in

3. What does Digital Workplace Mean for Today’s Businesses?

Hybrid offices enables a new way of working that can improve efficiencies, increase employee engagement, and boost productivity.

Organisations will need to:

• Combine the best of digital and physical workplaces.
• Create agile spaces for a distributed workforce.
• Foster organic interactions through hybrid environments.
• Transform head offices to become the physical representation of your values and culture.

4. How to make your workplace become a hybrid workplace

a) Our Hybrid Workplace solutions create the best environments for people to collaborate.

The traditional office-first model has changed forever. A hybrid—or agile—workplace, is essentially a digitally enhanced space supporting hybrid workforces and new workstyles.

• Work is about what you do, not where you do it.
• We design, configure, and deliver digital workspaces.
• Enable your teams to collaborate effectively and get more out of their day, wherever they work.

b) Provide a flexible and agile working environment with simple, secure communications tools that streamline the workplace experience.

Trends:

• Increase in remote and hybrid workforce
• Engaging employees with collaborative tools and technologies
• Re-evaluating real estate requirements
• Adherence to health and safety guidelines
• Secured access to data and information

Ricoh experience:

Ricoh has been developing technologies that enhance how people work for over 80 years. We deliver value with world-class services that complement our technologies to over 80,000 customers in the Asia Pacific region for decades.

Figure 1. Ricoh’s expertise

RICOH Spaces – Your Future Workplace

RICOH Spaces enables you to respond to changes in how people work so you can deliver a seamless employee experience now and in the future.

Bringing workplace management under one roof, it integrates activities such as desk booking, meeting room management, wayfinding and more retaining the best of the physical office experience and seamlessly combining it with the best of remote working.

Your platform to the future workplace, it unlocks the insights and capabilities required to adjust ineffective ways of working, improve collaboration, and reduce costs—preparing your business for how tomorrow will work.

RICOH Spaces has multiple scalable layers to ensure maximum integration capability, performance, and a great end user experience.

RICOH Spaces utilised leading edge cloud technologies to ensure best in class features and a modern approach to workplace experience.

Our Mission is to enable businesses to create a dynamic & efficient hybrid workplace with a first-class employee experience.

Figure 2. Making your workplace ready for future workplace

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