What is Smart Meeting Room Solution? How To Help Towards a Hybrid Workplace?

Due to the requirement for working from home during the epidemic and subsequent requests to return to the workplace, hybrid working has emerged. It's a trend that appears to be here to stay and is hailed as combining the best of both world.

At work, do you want more dynamic, involved meetings? Utilize technology to unleash the potential of wireless collaboration, wireless presenting, and wireless conferencing. All your meeting spaces will offer safe, interactive, and flexible experiences thanks to Ricoh's excellent wireless meeting room solutions.

Figure 1. Basic meeting room

The harmony between work and life can be improved by implementing a hybrid working policy. For those who formerly had to commute five days a week, it can save time (and money) in addition to giving people more control over their schedule. If an employee's situation changes, for as when they establish a family, this may become an even bigger problem. If you don't offer flexible scheduling to accommodate childcare needs, your workforce may start looking elsewhere. Therefore, a meeting room solution is suitable and beneficial for the model of the hybrid workplace.

1. How to manage have a successful hybrid meeting?

Figure 2. Hybrid meeting

• Make sure everyone has the necessary equipment: It is crucial to make the appropriate setup and tool investments based on the circumstances and demands of each team member. Personal laptops, improved Wi-Fi, headsets, and webcams, as examples, may fall under this category. 
• Make your expectations clear: Make sure that there is constant communication between managers and employees, and that everyone in the team is aware of the performance and output standards.
• Keep everyone informed: Hold periodic brief meetings and status updates to ensure that workers feel a part of the workplace even when they are not physically present.
• Keep track of deadlines: Create a central database or calendar where individuals may enter their daily plans, including any meetings or client calls.
• The best digital communications for you to use: Many cutting-edge tools are available to help manage remote and hybrid working, ranging from web video conferencing platforms where you can chat, create channels, and manage your daily correspondence to project management tools, used by many teams as a virtual HQ and equipped with online messaging and file-sharing features.

2. With meeting room solution, you will have a productive meeting.

Figure 3. Meeting room solution

At work, do you want more dynamic, involved meetings? Utilize technology to unleash the potential of wireless collaboration, wireless presenting, and wireless conferencing. All your meeting spaces will offer safe, interactive, and flexible experiences thanks to Ricoh's excellent wireless meeting room solutions.

Collaboration that is logical and rapid is essential in business today. You may connect to clients, vendors, and co-workers wherever you are in the office using Barco's meeting room and wireless conference solutions. They aid in maximizing employee potential and achieving shared objectives. They encourage you to make decisions in a participatory, group environment.

Figure 4. Ricoh's interactive whiteboard

People may quickly get to work and begin collaborating if they book a space and start a conference call. Users can easily and quickly initiate a video conference, share their screen, or view the display screen.

Smart meeting room solution contribute to the improvement of screen sharing and video conferencing systems. In a conference room, meeting room, or huddle room, among others. Smart meeting room solution enhance the hybrid meeting experience for remote workers even outside of the meeting space. The team members work more closely together when they collaborate in a hybrid way, which also speeds up knowledge transfer.

3. Ricoh IWB for your meeting room solution:

With Ricoh’s interactive whiteboard, you and your colleagues can interact with each other directly on screen. Ricoh offer you 2 series of IWB to meet the need of customer. 

a) Ricoh interactive whiteboard A series for the smart meeting room

Figure 5. Ricoh Interactive Whiteboard A Series

A 4K display (3,840 2,160) provides sharp and detailed images. It has an anti-glare film to reduce the reflection of external light, making it easier to see. It has a slim bezel design, powerful audio, versatile connectivity with a front-facing interface, front-facing hardware buttons, and auto input detection, as well as 20-point multi-touch functionality with a smooth and comfortable operation.

b) Ricoh interactive whiteboard D series for the smart meeting room

Figure 6. Ricoh Interactive Whiteboard D Series

The functionality of interactive flat panel displays has been steadily improving, but the introduction of the RICOH Interactive Whiteboard D series represents a revolution in interactive whiteboard design:

• Elegant aesthetics and a streamlined profile.
• 4K high-resolution display with shadow sensing and multi-touch sensing for more accurate imaging.
• Excellent writing performance using a finger or a touch pen.
• Easy-to-use interface thanks to Ricoh's IWB applications on standard and smart controllers
• Touch pen and eraser - designed for use with the new generation of touch sensors. 
• Magnetized pen holder and optional connection box for the IC card reader with USB ports.

Ricoh Interactive Whiteboards – Connect Through Touch

Designed for business. With its easy-to-use interface and built-in Apps, the new whiteboards offer seamless communication and collaboration. Ideal for hybrid working, allowing multiple people to write on the same screen.

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