How to implement Barcode Solution in Manufacturing?

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What is a Barcode?

According to the GS1 definition, a barcode is a symbol that can be electronically scanned using laser technology or imaging. Barcodes encode information such as primary identification numbers (product, batch, location) and critical attributes (serial number, batch number, date) through specific syntax.

Classification of Barcodes

• 1D Barcode: This type contains information along the horizontal axis and is the most commonly used.
• 2D Barcode: It collects information in vertical and horizontal directions with higher data capacity than 1D barcodes.

Related Article: What is a Barcode? Applications in Various Industries 

Application of Barcodes in the Manufacturing Industry

Implementing barcodes in manufacturing has demonstrated specific benefits, including:

Inventory Tracking and Management

Comprehensive management of inventory-related processes, including real-time entry, exit, and inventory counting tracking, is facilitated by using barcode systems consisting of software, barcode printers, barcode scanners, and consumables like direct thermal labels or thermal transfer ribbons. Establishing and operating inventory based on the principles of First-In-First-Out (FIFO), Last-In-First-Out (LIFO), or First-to-Expire-First-Out (FEFO) is easily achieved, thus minimizing losses, waste, and gaps in supply chain operations. This leads to streamlined processes and reduces unnecessary labor costs.

Production Process Management

Manual management and tracking in production often lead to errors. Transparency and accuracy in information from the initial stages lighten management burdens, mainly due to accurate scanning and low-latency updates. Raw material retrieval, quality inspection, and production planning become easier. For this purpose, barcodes and labels must ensure high-quality factors like high resolution, clarity, and suitable environmental resilience. Ricoh proudly provides barcode label solutions and reliable barcode application solutions in Vietnam.

Product Identification

Placing barcode labels on products not only aids in managing the production process but also builds consumer trust. Consumers gain confidence in product authenticity through information obtained from scanning barcode labels. Even in the occurrence of errors, quick traceability of source and swift issue resolution can take place.

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Steps to Implement Barcodes in the Manufacturing Industry

• Step 1: Understand Objectives and Requirements
  Define critical objectives when employing barcode solutions, such as tracking goods, inventory management, and supply chain enhancement.
  Specify barcode requirements, including type, format, containing information, and application process. 
• Step 2: Register with GS1 (Optional)
  For internationally identifying products and controlling production processes, especially in consumer products, healthcare, pharmaceuticals, food, technology, and electronics, consider registering a distinct identifier with GS1 for product identification and security. 
• Step 3: Identify Information to Store
  Determine the type of information your business needs to manage and store in barcodes, including product names, descriptions, manufacturing dates, expiration dates, storage locations, etc.
• Step 4: Choose Barcode Format
  Choose suitable barcode types like EAN-13, UPC, QR codes, or Data Matrix, depending on data size requirements.
• Step 5: Establish Barcode Printing and Scanning System
  The system includes thermal printers, barcode scanners, and printing materials (direct thermal - no ribbon required, or thermal transfer ribbon and labels, based on usage conditions). Consider the application and usage conditions when selecting suitable barcode label materials.
• Step 6: Generate Barcode and Design Barcode Labels
  For GS1-registered barcodes, use the GS1 system to generate corresponding barcodes for managed products or use label design software like Bartender or Nicelabels.
• Step 7: Apply Accurate and Clear
  Barcodes Affix barcodes accurately and legibly to products.
• Step 8: Barcode Information Management
  Create a database or management system to store product information or corresponding barcode information as per business requirements.
• Step 9: Apply, consolidate, and upgrade the system for long-term use
  Application and Planning involves staff training on scanning, updating data, and performing related operations. Testing and refining the usage process, identifying issues, and optimizing barcode solution performance over time is essential.

Conclusion

Production planning and inventory understanding become simplified and more accurate when applying barcode management systems. This has a domino effect, supporting efficient purchasing, timely production, and meeting the needs of communication and sales departments. Barcodes have a positive, albeit subtle, impact on expanding business and increasing sales. For effective barcode implementation, consider long-term and comprehensive consulting to integrate solutions for time and cost savings.

You can choose Ricoh IMS Vietnam as a partner for insightful decisions. Contact Ricoh IMS Vietnam for a free consultation and updates on the latest manufacturing technologies through [email protected] or +84 28 3528 5252